Deadline for interviewing for a position is Sunday 14th of April!
Election Meeting WVI Lund
The purpose of the election meeting is to elect the new board for the fiscal year 2018/2019, a new election committee and a new internal auditor for the same period.
The Election Process
- The application and nomination period opens on the 2nd of April and remains open until April 15th. During this period, any member is free to either apply for a position or nominate someone else within the organization whom they think would be a suitable choice. During this period, the current election committee, lead by Björn A. Söderström, will contact all nominated candidates to offer an interview. All nominees and all applicants (who have applied themselves rather than having been nominated by someone else) will be given an interview.
- On April 16th, the election committee will announce their recommendations to the organization. That is, they will publish who they think should be elected to each open position, based on the conducted interviews. The election committee can only recommend a person who has applied or been nominated and who has been interviewed. If no member interviews for a position, no recommendation will be made. If the committee finds that no interviewed candidate is suitable for a position, they will not make any recommendation for that position either. Positions without recommendations are called vacant.
- Between April 16th and the election meeting on April 23rd, any member may send in their own candidature to any position, both those that are vacant and those that have a recommendation by the election committee. During this time, any candidate may withdraw their application should they change their mind.
- At the election meeting on April 23rd, the positions will be dealt with one after another, according to the following meeting procedure.
- All present candidates to the position at hand is asked to leave the room.
- The candidate recommended by the election committee is invited back into the room and gives a 5 minute of oral presentation, arguing why he or she should be elected to the position, followed by 5 minutes of questions.
- Each subsequent candidate is invited into the room and the procedure is repeated as in b). Each candidate is to be given the same questions in the same order to ensure fairness. Questions that are person-specific do not have to be repeated.
- After all candidates have presented themselves as in b)-c), the meeting discusses the candidates before deciding to vote.
- If there is only one candidate, the vote is concluded via acclamation (saying “Yes” verbally). During elections by acclamation, one does not vote against the candidate. Instead of saying “No”, one does simply not say “Yes” when asked. If there are more than one candidate, the vote is concluded through closed voting, using paper notes to write either the name of a candidate, or vacant, if you think neither candidate is fit the position.
- If a candidate is elected, she or he is invited back into the room with an applause. If there is any candidate(s) not elected, they are welcomed back into the room with a second, appreciative applause.
- The meeting may decide to not elect any of the candidates (if a majority votes vacant (silence if by acclamation)). Then all candidates are invited back with an appreciative applause and the position remains vacant.
- Elections require absolute majority, meaning more than 50 % of the votes (including vacant). If there are more than one candidate, and neither candidate receives more than 50 % of the votes in the first round, the candidate with the least votes is eliminated, and a second round of voting commences. The interim voting results (percentages or number of votes received) is never revealed. If there are only two candidates left, and neither receives more than 50 % of the votes, the one with the least votes is eliminated and the remaining candidate is put against vacant. The vacant option is never eliminated.
- Note that it is possible to initiate your candidacy at the election meeting, but not after the first candidate has given their presentation.
Whew! That was a long and complicated process. It’s perfectly fine if you didn’t understand all of it or will remember it. We will repeat it at the meeting!
Right now, what you might be interested in is knowing more about the positions available! Below is a short text explaining each, as well as a link to the role description document for each.
The Board Roles
President of the board
Role document | Niels Bailleul
The president is in charge of the whole organization and responsible for the long-term success of WVIL and for representing WVIL in official situations and in the national organization. The purpose of the role is to lead the organization towards fulfillment of the purpose and the vision, in line with our national and local values.
Head of marketing and communication
Role document | Malin Kinnander (currently on a break)
In charge of branding, marketing and communication of the brand in social media, online, and in print and documents. In charge of the website, together with the national organization, and of media relations. The purpose of the role is to reach out to more people with an effective message to increase our reach and impact and increase engagement with and interest in WVIL.
Role document | Sevgi Emin
In charge of dealing with the money, bank account, bookkeeping, legal issues, informing the rest of the organization of the current financial status, and of keeping track of our assets, items and archived documents. The purpose of the role is to make sure the organization is run financially smoothly and sustainably, adhering to current laws, and that assets are cared for properly.
Head of external relations
Role document | Lonis Hamaili
In charge of relations with external parties such as unions, companies, other student organizations, the university, and more, with aim to develop and sustain partnerships or conduct sales of products to these parties. The purpose of the role is to improve the range of our impact by reaching new markets and creating income opportunities for sustainable finances.
Head of organizational development
Role document | Didi Mardiansyah
Develop tools and internal processes and procedures to increase the effectiveness and efficiency of the organization to increase national impact, collaborating with other cities and expanding to new markets and locations, and driving organizational change. The purpose of the role us to ensure continued growth and development of the organization for increased impact over the long term
Head of talent management
Role document | Björn A. Söderström
A combination of HR, recruitment and internal development of member skills. The purpose of the role is to ensure that the organization has the people required to continue to work towards the fulfillment of our purpose and vision.
Head of portfolio management
Role document | Michael Young
Coordinate and guarantee quality delivery of external projects, such as workshops, WVD, Framtidens Ingenjör, and more, and ensure the development of new projects in line with our purpose. The purpose of the role is to ensure that WVIL fulfills its purpose to create and hosts spaces and experience where participants can live their true selves, today, with the resources that are currently available.
The board work as a whole
The board is required by the constituting documents to call to annual meetings. They are responsible for all actions taken by the organization. All board members have the individual right to represent the entire organization in any legal matter. The board is the highest deciding organ of the organization except for the annual meeting. Matters in the constituting documents that are unclear is up to the board to interpret until an annual meeting has convened to clarify. The board is responsible to the annual meeting.
In practice, the board work can be split into
- Board meetings: Each board member shares updates on what is going on within their own circle and asks for any help or input they might need from the others.
- Annual and election meetings: The board as a whole is responsible for calling to and arranging the annual and election meetings in an appropriate manner.
- Monthly meetings: The board is in charge of calling to and hosting the monthly meetings.
- Planning: The board usually convenes at the end of each term, or at the beginning of them, to discuss and plan the coming term. Included in this planning is workshops, larger events, internal educations, onboardings, and more. This plan is an overview that can freely be changed by members as they see fit. The only requirement is to keep people informed about changes, for planning purposes.
- Onboarding: The onboarding is mainly the responsibility of HTM, but the entire board is usually needed to host the onboarding.
The Non-Board Roles
The election committee consists of one or two election commissioners, one of which is elected chairman of the committee. The role of the committee is to interview candidates for the board, internal auditor and the next election committee, and to recommend suitable candidates at the election meeting.
In practice, this work is largely conducted during spring.
The job of the internal auditor is to review the actions of the organization and the board in particular to check that the constituting documents are followed. It also includes considering ethical aspects and adherence with our core values.
If the internal auditor is of the opinion that something has not be done right, that the board has acted against the best interest of the organization or the constituting documents, he or she may call to an extra annual meeting to present his or her findings to the organization and make demands on the board, or demand that the board resigns.
In practice, the work is mainly to review our financial statements at the end of each year and write a statement to the annual meeting either condemning the board for lousy work or saying that they did well and recommend that they are discharged (free from further responsibilities).